A medical application format is a proper and polite way to tell your school, office, or college about your health issue and ask for leave. It helps explain why you can’t attend to your duties and need rest or medical help.
Whether you are a school student, college learner, working employee, or a parent writing for your child, using the correct format makes your message clear and respectful. It shows that you care about rules and follow the proper process.
Such applications are helpful for many reasons, such as fever, injury, doctor check-up, or hospital admission. A well-written medical leave application also helps your teacher, boss, or principal to understand your situation better and give approval without delay. It saves time, avoids confusion, and shows your responsibility.
Below, you’ll find many ready-to-use and straightforward application samples. These are made for different people, like students, employees, and parents. You can easily copy, edit, and send them as needed. Whether for school, college, or the office, these real-life formats are helpful for quick and easy submission.
Medical Application Format Samples for Leave, College, Office & School
Medical Application Format for School (Student Sick Leave)
To,
The Principal,
____________________ [School Name],
______________________________ [School Address]
Date: _______________ [DD/MM/YYYY]
Subject: Medical Leave Application
Respected Sir/Madam,
I am _______________ [Your Name], a student of Class __________ [X], Section __________ [Y]. I am suffering from ___________ [mention illness, e.g., fever] and my doctor has advised rest for __________ [X days]. Please grant me leave from __________ [Start Date] to ___________ [End Date].
I shall be grateful for your kind consideration.
Thank you.
Yours obediently,
___________ [Your Name]
___________ [Roll Number]
Medical Application Format for College Leave
To,
The Dean,
_____________________ [College Name],
______________________________ [College Address]
Date: _______________ [DD/MM/YYYY]
Subject: Application for Medical Leave
Respected Sir/Madam,
I am _______________ [Your Full Name], a student of _______________ [Course Name], _________ [Year]. I am currently unwell and unable to attend classes. As advised by my physician, I need rest for _____ [Number] days.
Kindly approve my medical leave from __________ [Start Date] to __________ [End Date]. A copy of my medical certificate is attached herewith for reference.
Sincerely,
_______________ [Your Name]
_____________________ [Enrollment Number]
_______________ [Contact Info]
Medical Application Format for Office (Employee Sick Leave)
To,
The Manager,
______________ [Company Name],
____________________________ [Company Address]
Date: ______________ [DD/MM/YYYY]
Subject: Medical Leave Request
Dear ______________ [Manager’s Name],
I am writing to inform you that I am unwell due to ______________ [mention illness], and my doctor has recommended rest. I request medical leave from ______________ [Start Date] to ______________ [End Date].
I am attaching the medical certificate issued by my healthcare provider.
Thank you for your understanding and support.
Regards,
______________ [Your Name]
______________ [Employee ID]
______________ [Department]
One-Day Medical Leave Application (Short Leave)
To,
The Principal/Manager,
________________ [Institution/Organization Name]
Date: __________ [DD/MM/YYYY]
Subject: Application for One-Day Sick Leave
Respected Sir/Madam,
I am _______________ [Your Name], feeling unwell due to _______________ [mild illness or fatigue]. I request leave for today, ___________ [mention date], and assure you that I will resume tomorrow.
I appreciate your consideration.
Sincerely,
___________ [Your Name]
___________ [Class/Position]
Medical Leave Application by Parent (for School Student)
To,
The Principal,
________________ [School Name],
________________________________ [School Address]
Date: ___________ [DD/MM/YYYY]
Subject: Sick Leave Application for My Child
Respected Sir/Madam,
I am ________________ [Parent’s Name], parent of ________________ [Student’s Name], studying in Class __________ [X], Roll No. ___________ [XX]. My child is suffering from ________________ [illness] and will not be able to attend school from ________________ [Start Date] to ________________ [End Date].
Kindly grant leave for the mentioned period. A doctor’s note is attached.
Thank you.
Sincerely,
________________ [Parent’s Name]
________________ [Contact Number]
Medical Application Format for Hospitalization (Long-Term Leave)
To,
The HR Department,
_______________ [Company/College Name]
Date: _______________ [DD/MM/YYYY]
Subject: Medical Leave Request for Hospitalization
Dear Sir/Madam,
I am _______________ [Your Name], _______________ [Designation/Student], currently undergoing treatment at _______________ [Hospital Name] for _______________ [Condition]. I have been advised to complete bed rest and undergo possible surgery. I request medical leave from _______________ [Start Date] to _______________ [Expected End Date].
Medical records and a certificate from the hospital are enclosed for your reference.
Thank you for your kind support.
Sincerely,
_______________ [Your Name]
_______________ [ID/Employee/Student Number]
_______________ [Contact Info]
FAQ’s
1. What should I include in a medical leave application?
A medical leave application should clearly mention the reason for leave, the duration, and supporting documents like a doctor’s note if required. It should be polite, concise, and formatted properly depending on whether it’s for school, college, or the workplace.
2. Can I submit a medical application without a doctor’s certificate?
Yes, for short leaves (1–2 days), many schools and offices may accept a self-written application without a certificate. However, for extended leave, it’s often necessary to attach a valid medical certificate.
3. How do I write a medical leave application for college or school?
Start by addressing the principal or class teacher, mention the reason (illness), the dates you’ll be absent, and politely request for leave. If applicable, mention if you’ll submit medical documents later or upon return.
4. Is the medical application format the same for office and school?
No, the tone and format vary slightly. Office applications are typically more formal and may be sent via email, while school applications are usually handwritten or printed and addressed to the principal or teacher.
5. Can parents write a medical application on behalf of their child?
Yes, especially for school-going children, it’s common and acceptable for parents to write the application explaining their child’s illness and requesting leave on their behalf.